Financial and Distribution Suit
The financial systems consist of a general ledger and financial statement system, inventory management system, procurement management &account payable system, sales management & account receivable system, fixed assets system, and consolidation system of holding companies
The General Ledger System of Al Motakamel ERP is characterized by full integration with all sub-systems of Al Motakamel ERP which allows the creation of automatic accounting entries from the sub-systems like Accounts Receivables System, Inventory Control System, Accounts Payables System, Fixed Assets System, Payroll System, Production Control System, Production Costing System and so on.
The system allows for generating Financial Statements in an effortless way, such as Income Statements, Financial Position Statements, Industrial Cost statements, and Cash flow statements.
The system also is characterized by the possibility of controlling the design of all Financial Statements and monitoring the estimated budgets of accounts. The system also supports cost centers and loading rates of expenses over cost centers and comparing accounts between the current year and previous years up to five previous fiscal years.
One of the key features of the system is the tight control over some accounts that the system administrator determines based on his vision to prevent using them in manual accounting entries, such as treasury accounts, warehouses, sales, ..etc., but these accounting entries of these accounts are created automatically from the documents registered from the sub-systems such as the sales invoice and treasury transactions and warehouse vouchers. To apply this feature, it is subjected to a special setup related to the account record in the chart of accounts. There is also another procedure for tightening control, which is manually recording accounting entries (such as settlement entries) for some accounts and the competence of users who are identified for that procedure.Read more details
The Inventory Control System of Al Motakamel ERP is characterized by supporting dealing with an enormous number of stock items, models, and items that have multiple details such as sizes and colors. It also supports dealing with item alternatives, barcodes, handheld devices, tracking expiry dates, serial numbers, batch numbers, and lot numbers for items of this nature.
The system also supports multiple ways to evaluate inventory according to the nature of each store or group of stores. It also features a smart and flexible system for tabulating items to take advantage of that in analyzing data for items of the same nature.
The system handles the assembled items and the multiple units of measurement per item (packaging levels) and it is integrated with the Inventory Mobile Application of Almotakamel ERP System.
The system deals with issuing items on cost centers such as projects, production stages, or sites, with the possibility of setting a detailed budget for the items and quantities that must be issued, and monitoring deviations in the quantities and items issued, if any. It is also fully integrated with other sub-systems of Almotakamel ERP System.
The sales & Accounts Receivables System of Al Motakamel ERP is suitable for all types of sales, whether direct sales or sales by order and price offers to customers.
The system also allows recording all transactions with local and foreign currencies, with the possibility of extracting all values that express the sales analysis and indebtedness in local currency.
The system is characterized by a tight follow-up of sales representatives and setting credit limits at the level of representatives and customers in more than one way, such as credit limit on the balance of the customer and the representative (including the representative's balance of the goods in his car, if any), and also on the maximum number of unpaid invoices allowed for the representative and the customer, as well as on the maximum delay period allowed in paying invoices to the representative and the customer as well.
The system allows flexible pricing methods, such as a company-level price list divided into price types (such as wholesale, retail, export, etc.) linking the customer to the price type, and with a flexible setup that enables the system administrator to give the authority to allow or not allow the price to be modified in the invoice.
The system allows recording a price list for each customer separately, or following a pricing policy that has a part of the flexibility by allowing recording or changing the selling price, but with monitoring compliance with the profit margin that is determined for each item, it is also possible to allow to modify the price in the invoice while not allowing to be less than a price determined for each item.
The system can analyze indebtedness and extract debt ages at several levels, as well as analyze indebtedness at the level of unpaid invoices. The system allows dealing with service items and recording expenses associated with the sale invoice.Read more details
Purchasing & Accounts Payables System of Al Motakamel ERP is characterized by dealing with different currencies, also characterized by the complete processing of the purchasing cycle, starting from Purchase Requisitions, through recording Quotations from suppliers and making a comparison between them to issue Purchase Orders to the appropriate supplier. Purchase Requisitions are also generated automatically from the system when implementing the Production and Capacity Planning System, as well as from Client's Orders when there is no balance for items to cover these orders. More than one purchasing cycle is processed by the system, such as receiving in the warehouse through Purchase Order, then creating the Purchase Invoice later when receiving it from the supplier, with the necessary controls applied so that the Purchase Invoice does not exceed the quantities received in the warehouse, prices and discounts agreed upon in the Purchase Order, or process another purchasing cycle is to receive the Purchase Invoice at the same time of receiving the goods in the warehouse. The Purchasing & Accounts Payables System can also deal with direct purchases not made through the traditional purchasing cycle, including Quotations, Purchase Orders, and so on.
The system also deals with everything related to expenses on Purchase Invoices and their effect on the value of items in the warehouse, and in more than one way to allocate the value of expenses on different items. It also deals with free items in an accurate and effortless way in terms of their effect on the cost of items in the warehouse, whether the effect would be on the same free items or on other items.Read more details
The Letter of Credits System of Al Motakamel ERP is characterized by processing the import process, which depends on opening a letter of credit, where the letter of credit is recorded with all its essential information that has an impact on the cost of the item or for the purposes of administrative follow-up of the letter of credit. The system supports Full and Partial Shipments of the letter of credit and process all type of expenses whether it is related to the letter of credit or to the shipment received from this letter of credit. The Letter of Credit System is linked to the Accounts Payables System, Inventory System, and General Ledger System.Read more details
The fixed Assets System of Al Motakamel ERP is characterized by processing different methods for calculating depreciation, such as the Straight-Line Depreciation method, the Double Declining Balance Depreciation method, and the Operating Hours Depreciation method. Also, it is possible to record all the fixed assets transactions. The system calculates the accounting effects of these transactions and creates automatic entries in the General Ledger System according to these calculations, such as Partial Exclusion and Total Exclusion, Rehabilitation, Increase and Decrease of Assets Capitals, Sale of Assets, .... etc. The Fixed Assets System calculates depreciation on Monthly Base or Annual Base according to the system settings. The system also keeps a complete record of the asset Information with a large number of related data, such as the purchasing date, purchase invoice number, depreciation beginning date and value, asset supplier code and name, and the location of the asset. The system is linked to the General Ledger System and automatically creates the entries associated with its transactions.Read more details
The consolidation System of Al Motakamel ERP is suitable for holding companies or companies that own more than one commercial or industrial entity, whether by 100% or by different percentages in each subsidiary company. the important feature of the system is not forcing the subsidiaries to follow a unified chart of accounts for all subsidiaries, but gives the freedom to the accounting department in each subsidiary company to deal with their Favorite chart of accounts then, it makes a link between the chart of accounts of the holding company and the chart of accounts of each subsidiary company, with the possibility of copying the entries form each subsidiary company to the holding company by the full entries' values or by a specific percentage of the entries' values according to the percentage of ownership of the subsidiary company by the holding company,
The system also allows the holding companies to create a consolidated balance sheet for all the subsidiary companies they own or own a percentage of, and a balance sheet can be created for each subsidiary company separately.Read more details